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I love your blog, Carol, and I'm a big fan of _The_Subversive_Copy_Editor_.

Your tech tips also sound great -- but they seldom seem to work for me, since I work in an all-Mac world at a marketing agency.

Do you happen to know a good source for tips like yours in Word for Mac OS? And you know, a disclaimer would be nice as well. ;-)

Thanks for working so hard to help your fellow editors!


Hi Carol,

Yes, how do you do this on a Mac? I have a 350-page MS due on Friday with all sorts of numbered and bulleted lists.

Consider, perhaps, issuing a call for a Mac expert among your readers to help out with this type of thing.

Another big fan of the Subversive Copy Editor,


Lawrence Osborn

A word of warning about the first tip (relevant to anyone who uses Word to edit technical documents or scientific texts): If you do this with a document that contains Mathtype equations, you will no longer be able to edit them!

Carol Saller

I believe both procedures are the same on a Mac, but I'm not able to try them myself to confirm. If anyone knows otherwise (or can test them for us), it would be very helpful. It should be easy to set up a simple test document and go through the steps.

Jake Widman

I had to do the numbered list thing a lot recently for the references in journal articles. (I'm on a Mac.) The tip I got, which works, is to select the list, Cut it, and then paste it in again using Paste Special and choosing Unformatted Text. You get a tab after each number, and you lose any italics or other formatting, but often the tradeoff is worth it.

BTW, Mac Office 2008 doesn't support Visual Basic, but Office 2011 supposedly added it back in. The Mac I'm on now has 2008, but when I get back to my main one, I'll text the VB tip (for which thank you).

Carol Saller

Jake, that's a great trick--thanks! (Beware, though, that you'll lose all formatting, so if your list has italics or whatever, they'll be gone.)


I have Mac Office 2011 and the Visual Basic trick didn't work for me, but maybe it's a different key command? The key command you listed above (Alt-F11) resulted in adjusting the audio settings.

Carol, you are doing god's work. (Note the lowercase.)

Carol Saller

Mac users might have to install Visual Basic, depending on the version of Word they're using. (Evidently VBA has come and gone in Mac versions of MS Word.) I found this advice online: http://answers.microsoft.com/en-us/mac/forum/macoffice2011-macstart/is-there-an-update-or-download-available-for-the/eb8de04d-0b4e-4238-9f10-59a64183ee30

Lori Robertson

Just yesterday I manually replaced numbering on 51 reference entries - sure wish I'd known about this then! Today I tried this out using Word for Mac 2011, and it worked beautifully. To open the visual basic screen in Mac, go to Tools >Macro > Visual basic editor. Thanks for the tip!

Carol Saller

Thanks, Lori--all the Mac users will be grateful!

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