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10/27/2010

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Jane  Rafal Wilson

Here's a fix to one of the most maddening problems: footnotes that appear at the bottom of the NEXT page instead of the current page. You have to change your line spacing from "double" or "single" to "exactly" 24 or 12 points, or whatever is the correct number for the type size you're using.

Jane  Rafal Wilson

If you are having problems with unwanted page breaks, go to word options, display, and click "show all formatting marks." This will show you where the page break actually is, so you can then delete it. Then you need to turn off all formatting marks, unless you actually like all those black dots showing every space.(Drives me crazy.) I like to work with paragraph returns and tab characters showing, but nothing else.

Beth LaMie

Carol,
What a terrific time-saver! I knew the option to create a new default. I moved to MS Word 2007 and the default is frustratingly different than 2003 was. Even switching to the supposed 2003 template isn't much better. Grrr. Thanks so much for the info!

www.bethlamie.com

Denys Howard

Even if you generally like printer quotes, you might want typewriter quotes at times. For example, in a programming code sample or to indicate geographic degrees and minutes. Press ctrl+z right after typing the quote character to revert it to the typewriter version.

Rianjs

Technical writers would benefit from mastering Word's use of style-based exemptions from spelling and grammar. I should write up a more detailed how-to blog entry on it with screenshots, but the basic steps are:

1) Edit style
2) Under the "Format" drop down box, select Language
3) Tick the "Do not check spelling or grammar" checkbox

If you're using styles--and you should be!--any style marked in this way will not bother you over spelling and grammar. For example, I have a monospaced font style that I use for code examples. This particular style has absolutely no spelling or grammar checking associated with it because spell-checking Java/C++/F#/whatever code would be ridiculous.

--

For specialty writers, especially in the life sciences, creating or buying a specialty dictionary that's separate from your list of user-added words can be a timesaver *and* a lifesaver. When I was in pharmacy school, I started a little side project because I was tired of squiggly red underlines when a word was spelled correctly, and I couldn't afford Stedman's. Over the years it's grown from 5,000 to 35,000 to now somewhere around 66,000 words, thanks largely to the efforts of other users submitting their own word lists for inclusion. Anyway, I gave it a name (LexisMed) and a home on the web. Maybe someone will find it useful:

http://blottedink.net/lexismed

--

For all of my writing, I keep a wordlist called "sandbox" that all new entries go into initially. Periodically, I go through it to make sure that the spelling is the best it can be, whereupon I fork the word out of the sandbox and into the appropriate specialty dictionary (LexisMed or my technical writing dictionary). An example that I'd have to check would be NVIDIA: is it nVidia, NVIDIA, or Nvidia? Do I really want the British spelling of this particular disease state, or should I Americanize it? And so on.

J. Michael Mollohan

You must be using something prior to Office 2007. The "Tools" menu doesn't exist on Word 2010. You have to go to the "Page Layout" ribbon and cancel the hyphenation, if it's not already disabled. 2010 setup did not initiate hyphenation.
.
The Auto-correction options are under the "Review" ribbon.
.
As much as I like Word 2010, the Ribbon scheme that replaced the drop-down menus is completely anti-user. There's a considerable learning curve. What ever happened to manuals?

Katie Van Heest

Thank you for the tips. Word is a big topic these days, especially given the recent release of Office 2011 for Mac.

I've been using 2004 because it supports macros, but I do notice that clients are on 2007/2008 at least. With the differences between the menu structure and the ribbon, communicating about certain features can be difficult.

Are you all upgrading to Office 2011 (for Mac)? Or does it just involve more "infuriating features"?

Rediscoveringgrandma.blogspot.com

@J. Michael, There's no manual, but there's a great interactive Flash page that lets you find the command you want in 2003 and then shows you where it lives in 2007. (Granted, nobody tells you this and you'd think that if they had to go to that length to make the new version workable, they'd realize perhaps they'd gone too far in one version, but at least they've thrown us a little something.)

http://office.microsoft.com/en-us/word-help/interactive-word-2003-to-word-2007-command-reference-guide-HA010074432.aspx

Morgan

I've just "upgraded" (?) from Word 2003 to 2010, and it is infuriating! Some of the former keystroke commands from 2003 don't work in 2010, and I can't find any reference to keystroke commands in Help. It seems 2010 requires one to use the mouse, which I find infuriating as it is too time-consuming, plus my mindset is that of a production typist. Anyone know the keystroke for Page Set-up? It used to be AltF + U, but that no longer works in 2010. The Flash page link mentioned above does not give keystrokes.

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